Window and Door Quote Form Template
A complete, copyable quote form template for Australian window and door installation businesses — covering replacement scope, frame materials, glazing options and photo requirements.
Window and Door Quote Form — 13 fields
Your name
e.g. David Nguyen
Why: Personalises the follow-up — important for high-value jobs that involve a longer sales process.
Phone number
e.g. 0455 678 901
Why: Window and door replacement projects often require a phone conversation before a measure. Having a number is essential.
Email address
e.g. david@email.com
Why: For sending product information, sample specifications and formal quotes.
Suburb and postcode
e.g. Sutherland NSW 2232
Why: Confirms serviceability and relevant building regulations (BAL ratings, heritage overlays, council requirements).
Type of work
e.g. Replacing 6 original aluminium windows, or New build — supply and install, or Supply only for owner-builder
Why: Replacement, new install and supply-only have completely different scopes and pricing structures.
Frame material preference
e.g. uPVC for energy efficiency, or Standard aluminium, or Timber — renovating heritage home
Why: Frame material is the biggest pricing variable in window replacement. uPVC vs aluminium vs timber can vary by 50–200% for the same window.
Number of windows and doors
e.g. 6 windows and 1 sliding door, or Full house — 12 windows, 2 doors
Why: Total count determines overall project scope and whether the job qualifies for bulk pricing or staged delivery.
Approximate opening dimensions
e.g. Mostly 900 × 1200, one larger at 1800 × 1200, sliding door is 2400 × 2100
Why: Dimensions drive glass area, which drives most of the product cost. Even rough sizes narrow the ballpark quote significantly.
Glazing requirement
e.g. Double glazed throughout, or Acoustic glass for road-facing windows, or Standard single glazed is fine
Why: Glazing type is a significant price variable — double glazing can add 40–60% to glass cost vs single pane for the same frame.
Photo — exterior of each window area
Upload from phone — wide shot showing wall type, window count and cladding
Why: Reveals brick vs weatherboard vs render, lintel type, sill height and any external obstacles that affect removal and install.
Photo — interior of each window
Upload from phone — shows frame reveal, sill depth and internal finish
Why: Confirms the internal reveal depth (critical for window frame sizing), sill condition and any existing flyscreens or blinds to consider.
Budget range
e.g. $15,000–$25,000 total, or unsure — please advise
Why: Window replacement is a significant investment. A budget range helps you recommend the right frame and glass specification without wasting time quoting a product tier the customer can't afford.
Timeline
e.g. 3–4 months acceptable, or Need to coincide with plastering — renovation starts in 8 weeks
Why: Custom window manufacture typically takes 6–12 weeks. Renovation co-ordination makes this field especially important.
Notes for window and door installers
Window replacement is one of the higher-ticket installation categories — jobs frequently range from $10,000 to $50,000+. Customers expect a professional, well-organised quote process and are often put off by businesses that immediately ask for a site visit without providing any price indication first.
A strong quote form that collects dimensions, photos and glazing preferences upfront lets you respond with a detailed preliminary range — which signals competence and often means you get the measure booked before competitors even call back.
FAQ
What information do I need to quote a window replacement job?▼
At minimum: number of windows, approximate dimensions and wall type (brick, weatherboard, etc.). With photos of the exterior and interior of each window, a good installer can provide a detailed preliminary quote without a site visit in most cases.
Should I ask about glazing type in my quote form?▼
Yes — but frame it as a guided choice. Most homeowners don't know the difference between double glazing and laminated glass. Offering simple options ('standard single pane / double glazed / acoustic / unsure — please advise') lets them express a preference without needing technical knowledge.
How long does window replacement take from enquiry to installation?▼
Typically 6–16 weeks depending on the frame material and manufacturer. Custom-sized windows in timber or uPVC tend to have longer lead times. Communicating lead time expectations clearly at the quote stage prevents surprises later.